Department of Education Providers

Below you will find instructions and helpful guides to complete the required background checks for your applicants. If you need information about your facility license or how to become a provider, please use the Virginia Department of Education link under Helpful Resources.

Central Registry Search Requests

Central registry search requests can be submitted to OBI by postal mail or electronically in the OBI Provider Portal. VA Code mandates determination results be received within 10 business days. For fastest turnaround, please submit central registry search requests using the OBI Provider Portal.

Access the OBI Provider Portal

Fees

• All credit and debit card payments processed in the OBI Provider Portal will include a 2.5% service fee. *The service fee is not applicable to check/ACH payments. 
• Central Registry Search requests costs $12 per request. 
• Portability requests costs $17 per request and submissions can only be completed in the OBI Provider Portal. 

Fingerprint- Based Background Checks

It is important to note The Department of Education no longer covers fingerprint-based background check expenses for licensed childcare facilities. Each facility must now determine whether the associated fees will be paid by the facility or passed on to the applicant.  

Please review the updated process, payment guidance and scheduling information. 

Click here for Fieldprint instructions

Before scheduling a fingerprint appointment, contact the requesting agency to obtain:

• The Fieldprint code
• The Facility ID number

Fees

• All credit and debit card payments processed in the OBI Provider Portal will include a 2.5% service fee. This fee is not applicable to check/ACH payments. 
• Fieldprint collects the fees for fingerprint-based criminal background checks when applicants are fingerprinted. The following is a breakdown of the fee for each applicant type.